Steps to complete prior to starting your residency or fellowship
As the next step in the process, incoming residents and fellows should download and complete the following documents, which must be reviewed and/or completed PRIOR to starting a residency or fellowship at University Hospitals.
After completion, please return forms to the GME office using one of the following methods:
Mail to Our Office:
11100 Euclid Ave.
Lakeside Building, Suite 6223
Cleveland, OH 44106
Fax to: 216-844-1949
Email to: firstname.lastname@example.org
Please complete the following steps:
- Please submit a copy of government-issued identification such as a passport, driver's license or state identification.
This is for the sole purpose of obtaining an identification badge. Email a copy to email@example.com or fax to 216-844-1949. IMPORTANT: You are still required to bring ORIGINAL identification to orientation (See step 12 below).
- Contracts: You should receive your contract by the end of April.
Your contract will be emailed by your program coordinator to you. A sample contract is provided for your reference. Please sign your contract and email back to your program coordinator. Policies mentioned on the contract can be found in the Resident Manual. Please visit www.myuhhr.org for information about benefit plans.
- State Medical Board of Ohio Training Certificate
Residents and fellows must obtain Ohio State Medical Board licensure in the form of a training certificate or a full an unrestricted license to participate in a residency or fellowship program. It is the trainee’s responsibility to provide proof of application as well as to maintain licensure throughout the duration of training. Failure to submit documentation to the GME office that you applied for or renewed your Ohio State Medical Board training certificate or unrestricted license will result in automatic suspension. Please review the instructions on how to obtain the application and apply for the State Medical Board of Ohio Training Certificate. We have already sent in the Certification of Hospital that tells the Board that you will be training here. You may send your application as soon as you complete it; there is no need to wait for graduation from medical school. The completed application with payment goes directly to the Ohio State Medical Board.
- Apply for a National Provider Identifier (NPI) – INDIVIDUAL who renders health care services
Please review the instructions on how to apply for a NPI. Once you have obtained your NPI please provide it to your program coordinator. Only those who do not already have a NPI need apply. If you are not certain if you have been issued a NPI visit the NPI Registry’s website. Please remember to keep your NPPES login information. You will need your login credentials to apply for Medicare Part D/PECOS at a later date.
- Resident Acknowledgement Form
Please sign and return the acknowledgement form confirming that you have read and reviewed the Resident Manual.
- Corporate Health Assessment Forms
Please download the health assessment forms and bring the completed forms with you to your corporate health assessment. Call 216-844-1602, press option #1 to schedule your health assessment. Suggest scheduling ASAP since appointments fill-up quickly.
- Complete Background Request and Waiver Form
Complete the request and waiver form and return to Graduate Medical Education. If you don’t have a social security number or driver's license please enter “Not issued yet”. Enter your current address.
- Please complete signature form for UH Care AEMR Providers
Please download and complete the signature form.
- Lab Coat Ordering
Please contact your residency or fellowship program coordinator to order lab coats. You must place your order by the end of April to ensure having coats by your start date in June/July.
- VA Application (only for those whose program rotates to the VA)
Please read the VA Resident Processing instructions for those who are rotating at the Louis Stokes Cleveland Department of Veterans Affairs Medical Center. Please note, you do NOT need to have this notarized.
- I-9 Acceptable Documents
Please review the list of acceptable documents to complete an I-9 form. Make certain you bring the appropriate ORIGINAL identification to the orientation so we may complete an I-9. Copies will not be accepted. If you have any questions, please call 216-844-3887 or email firstname.lastname@example.org .