FAQs

Frequently Asked Questions about University Hospitals Research Credentialing

Who needs UH Research Credentials?

Anyone who is not a current UH employee that plans to work on research under an IRB-approved study. This includes CWRU Medical Students.

How long are research credentials active?

One year from date of approval for all personnel except CWRU Medical Students. CWRU Medical Students are granted research credentials through their expected gradation date.

How do I renew my research credentials?

You will be automatically notified 1 month before your research credentials expire with a link to your renewal application. This link is associated with your individual record and should be used to submit your renewal application as opposed to submitting a new application online.

If your credentials have expired and you would like to renew, but no longer have access to your renewal application link, you may contact UHResearchCredentialing@UHhospitals.org and request it be sent to you.

Am I required to pay the application fee?

All applicants are required to pay the application fee except CWRU Medical Students and NEOMED Medical School Student. Payment can be submitted by the applicant or their department either online or using the department payment form available in the application.

Who should serve as my UH Sponsor?

UH Sponsors must be a UH employee who understands the Applicant’s role and responsibilities, ensures compliance with UH policies, and has the ability to oversee UH IT system access by submitting/managing requests via SailPoint.

The UH PI’s Department Administrator is often the most appropriate person to serve as UH Sponsor, however the PI or a department research manager may serve as Sponsor and coordinate with their Department Administrator to submit IT requests in SailPoint.

Am I required to submit my health information and obtain certain vaccinations?

Yes, all research credentialed personnel must meet the requirements set by Employee Health if they will be on UH property and/or interacting with patients directly. Instructions for submitting vaccination information are included in research credentialing approval notifications. UH Employee Health will notify our office once research credentialed personnel have met the health requirements- no further action is needed from the applicant.

I am not from an affiliated institution. Can I still obtain UH Research Credentials?

Unaffiliated applicants are reviewed on a case-by-case basis in accordance with the out-of-policy review process detailed in SOP GA-103.

I have questions regarding my HRP Certification (formerly CREC). Who should I contact?

Please email SpartaLearn@case.edu.

UH REDCap

REDCap (Research Electronic Data Capture) is a FREE, secure web application for building and managing online surveys and databases. UH REDCap will allow the safe, secure storage of all your research data, including the storage of PHI (Protected Health Information) HIPAA identifier fields for your UH IRB protocols. Learn more about UH REDCap or request a demo.