Welcome to University Hospitals Cleveland Medical Center. We are excited to have you at our institution. We anticipate that your elective rotations will be exceptional clinical and educational experiences and help in your professional training and career development. This guide contains some general information about the month that will be covered in detail during orientation. Details about each elective and department are not covered here.
If there are any further questions regarding electives, contact our Medical Student Coordinator.
- Application Guidelines
We are a host institution with the AAMC-VSLO program to schedule electives. Your application should be completed through VSLO. Please note that our elective rotations are open first to our affiliated Case Western Reserve University Medical School students. Visiting student applications are batched and sent to each department.
- Where and when do you report your first day?
Your hospital orientation will be scheduled for the 1st day of your rotation. Look for emails from your academic coordinator stating exactly who and where you will need to meet. Students will be given a brief orientation to the hospital, receive their hospital identification badge and be directed to their department.
- Absence during the Rotation
Due to the limited duration of any rotation, attendance is mandatory. Should an emergency arise, it is a departmental decision whether or not it is excused. Excessive absences will not be excused. All absences will be reflected in the student's grade.
- Educational Programming
Each day there are a variety of departmental lectures, conferences and teaching activities and students rotating at UH Cleveland Medial Center are encouraged to attend. Schedules are available in each department and on the University Hospital's intranet. As long as the lecture does not interfere with student duties, students are welcome to attend any program of interest.
- Dropping an Elective
It is expected that medical students will complete the elective that they have scheduled. We realize that extenuating circumstances arise and students may need to cancel their elective but it is unfair to our faculty, house staff and other students who were unable to schedule electives. If there is an emergency cancellation, please let us know at least six (6) weeks in advance, in writing, either via email or postal mail, stating that the elective will not be completed. Application processing fees are non-refundable.
- Identification Badge
You will receive your ID Badge at the orientation. Students must wear their ID badge at all times while at any of the University Hospitals locations.
- Malpractice Insurance
UH Cleveland Medical Center does not provide malpractice insurance to medical students. Students need to provide a copy of their malpractice insurance policy with their application. Most schools provide students with this insurance. If a student's school does not provide malpractice coverage while on an elective rotation, students must purchase a personal policy and provide proof of coverage prior to beginning their rotation.
- Electronic Medical Records
UH Cleveland Medical Center utilizes Allscripts for our electronic medical records. We use Allscripts Sunrise for the inpatient documentation and Allscripts Ambulatory Electronic Medical Record (AEMR) for outpatient records. There are separate Allscript training sessions for inpatient and outpatient computer work. The Community Record locator also provides data regarding outpatient care. The Ohio Health Information Exchange is a data repository for care provided throughout the state.
- HIPAA Compliance and Safety
All students are required to complete the UH Cleveland Medical Center HIPAA Training. This is necessary even if they have received training at their school. UH Cleveland Medical Center has specific policies and procedures unique to the hospital. Students will not be allowed to participate in patient care or their elective until they have completed this training.
- Medical School Evaluation Forms
It is the student's responsibility to provide the Visiting Medical Student Education Office with the medical school's official evaluation form and appropriate forwarding information. If available electronically, forward the URL to the our Visiting Student Coordinator.
The Visiting Student Education Office requires that a Performance Evaluation be on file in the program's office before the student leaves his/her elective. Each Department will assign an attending or resident physician as the student's evaluator. The student will meet with the assigned physician who will complete the evaluation and return it to the student. The student will then submit it to the Visiting Student Education Office and complete an Exit Interview.
- Medical Library and Internet Access
Internet access is available throughout UH. Many departments have computers available for student to use during their rotations. Internet access is also available in the medical student lounge located at B275. University Hospitals is Wi-Fi accessible.
The University Hospitals Medical Library is located on the third floor (Room 3119) of Lakeside. The library is staffed from 8:30 am - 5 pm, Monday through Friday but is accessible after hours. The library phone number is 216-844-1208.
Librarians are available to answer any questions about library services. Pubmed, Medline, MDConsult, Up-To-Date and a multitude of other databases are available for searches and medical information.
- Dress Code
Students are expected to dress appropriately. Men should wear ties. Women should dress in business appropriate attire. Open-toed shoes, jeans and other inappropriate clothing are not permitted. Students must bring a lab coat. White coats or department specific uniforms are to be worn at all times. Students should refer to the hospital dress code policy if there are questions.
Scrubs are provided by the respective department when needed. A white coat must be worn over scrubs anytime you leave a procedural area. Scrubs are NOT to be worn in, to or out of the hospital. Students are expected to return all scrubs at the end of the rotation.
- Directions to UH Cleveland Medical Center
UH Cleveland Medical Center is located on the Case Western Reserve University campus in the uptown portion of the city of Cleveland, less than a 20-minute drive from downtown Cleveland.
Our address is 11100 Euclid Avenue, Cleveland, Ohio 44106.
- Bus Routes and Transportation
The Greater Cleveland Regional Transit Authority (RTA) offers bus or train transportation from Cleveland Hopkins International Airport to locations on the CWRU campus, in University Circle and throughout the surrounding areas. Visit the RTA website for detailed information about schedules, fares and accessibility.
The UH community has a variety of transportation options. See route maps for the Circle Link, Commuter Shuttle and Evening Shuttle from the Access Services website.
- Housing Information
University Hospitals Cleveland Medical Center does not provide housing, meals or transportation for visiting medical students. Arrangements for meals and housing are made by the individual student.
The following links have also been included for your convenience.
Visiting Medical Student Rotation Sublets:
- RotatingRoom.com: A website used by visiting students to find housing.
- Other agencies used by previous visiting medical students include:
- Private Lodgings: Call 216-291-1209
- Brooks Jones Housing: Call 216-577-1466 or email
- Furnished apartments in Cleveland Heights - short-term quarters for people who prefer a homey and affordable environment over a hotel environment. (Negotiable deposit is required.)
- Overlook Mansion: Call 216-533-0868 or email
- Renovated guest suites designed for extended stays, overlooking Case Western Reserve University and University Hospitals.
Students are responsible for their own meals. The main campus offers three options for meals.
- The Hospital Cafeteria (Hospital Atrium): M-F 6:30 am - 8 pm, Sat-Sun 6:30 am - 7 pm
- Wolfgang Puck (UH Seidman hospital lobby): M-F 7 am- 7 pm, Sat-Sun 8 am - 6 pm
- Einstein Bagel (Hospital Atrium): M-F 6:30 am -2 am
- Cleveland Coffee Company (Bolwell lobby)
If you elect for student parking, students will park in Lot 50 on the corner of Cedar and Stokes Blvd. The address is 2110 Stokes Boulevard. At night and on weekends your pass will work in the attached garages. Those who are on surgery or who have early rounds will be assigned to a special lot. The parking office is located on the first floor of the hospital next to the Medical Student office in Suite 1635. Students must display a valid parking pass at all times while parking in the Parking Lot. The parking office is open from 7:30 am to 4 pm Monday - Friday.