Medical Record FAQs

Obtaining a Medical Record: Frequently Asked Questions

What is a medical record?

A medical record is a personal, legal and confidential document. It contains documentation of the health care services an individual received during their visit to the hospital.

What information is included in a medical record?

Medical records can include information like health history, physical exams, lab tests, medications prescribed, plan for further care, nursing notes, physician notes and procedure notes. Medical records will not contain a birth certificate, death certificate or imaging films (such as X-rays).

Who may request a copy of my medical record?

The following people may request a copy of your medical record:

  • You, the patient (not your spouse)
  • Your parent (if you are younger than 18 years of age)
  • Your legal guardian (proof of guardianship document must be provided)
  • Your Power of Attorney, if you are unable to sign (legal documentation must be provided)

Requests for medical records of a deceased person require a completed, signed and dated authorization, a copy of the death certificate and one of the following:

  • Proof of kinship
  • Executor of deceased’s estate
  • Legal representative of deceased

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